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The Church Board needs to establish a policy for reimbursing staff and volunteers for mileage expense. Canada Revenue Agency sets a maximum allowable rate each year and the reimbursement rate must not exceed that limit.

Individuals submitting expenses for mileage must provide a log of travel that indicates the date of the trip, the total distance travelled and the purpose. Travel from home to the Church is not an eligible expense. It is not acceptable to simply pay a flat fee per month for travel.